Fishkill June 1st 1782
Enclosed is the System you proposed for Issuing to the Officers—as also our Amendment, which, if it meets with your approbation, we will willingly agree to Issue in that way. The mode you proposed will be attended with so many difficulties in settling the Accounts, & especially, when a Regiment is devided, & the Quarter Master is only with one part of it, that the Accounts cannot be settled regular—This will prevent the Contractor from receiving his Money timely; & for want thereof the Supplies may fail.
We have the Honour to be, Sir, with great Respect, your Excellency’s most Obedt & very hble servt
Comfort Sands & Co.
DLC: Papers of George Washington.
c. May 1782
System for Issuing to the Officers proposed.
The Officers of each Regiment to give a Return to the Quarter Master every drawing day of the number of Rations they want, not exceeding the whole number each Officer is entitled to.
The Quarter Masters having their Returns are to include them in a Regimental Return, particularly specifying the name & Rank of each Officer in the Regiment; & the number of Rations each is to draw from the Contractors, & divide it among the Officers agreeable to their Returns charging each Officer with what is respectively delivered to him in an Account he is to keep for the purpose: & at the end of the month to transmit the same to the Pay master Genl or his Deputy.
At the end of every Month when the Contractors produce their Accounts in Philada for settlement, the Clerks of the Office shall take from Regimental & other Returns the number of Rations drawn by each respective Officer, & make it out in a proper Regimental Account which shall be by them delivered to the pay master Genl who is to compare it with the Return sent him by the Quarter Master. And what Ballance may appear due to be by him paid to his Deputy or the Regimental Paymaster.
That all Issues made to Genl Officers & their Servants shall be upon their own orders, & they to draw if they chuse to the whole Amot of their Rations; & to be settled in the same way as the Regimental Accounts.
The Contractors to make one draft for the Amount of the Officers Rations: & another for the privates. And, in order that the Company may have their full Weight upon a division of the whole the Contractors to issue 4 lbs. of meat to every hundrd Rations, which the Financier is to pay for at the rate prefixed for that Article in the contract—When any article included in a Return is not in Store to be delivered, the Quarter Master may draw any other in lieu thereof at the prices fixed for the different Articles in the Contract: or take a due Bill to be paid our of the first supply that comes into the Store afterwards.