From Thomas Jefferson
[New York, 17 July 1790]
The bill on the intercourse with foreign nations1 restrains the President from allowing to Ministers plenipotentiary or to Chargés more than 9000. and 4500. Dollars for their “personal services & other expences.” this definition of the objects for which the allowance is provided, appearing vague, the Secretary of state thought it his duty to confer with the gentlemen heretofore employed as ministers in Europe, to obtain from them, in aid of his own information, an enumeration of the expences incident to these offices, and their opinion which of them would be included within the fixed salary, and which would be entitled to be charged separately. he therefore asked a conference with the Vicepresident, who was acquainted with the residences of London & the Hague, & the Chief justice who was acquainted with that of Madrid, which took place yesterday.
The Vice-president, Chief justice, & Secretary of state concurred in opinion that the salaries named by the act are much below those of the same grade at the courts of Europe, & less than the public good requires they should be. consequently that the expences not included within the definition of the law, should be allowed as an additional charge.
1. Couriers. gazettes. translating necessary papers. printing necessary papers. aids to poor Americans. all three agreed that these ought to be allowed as additional charges not included within the meaning of the phrase “his personal services, and other expences.”
2. Postage. Stationary. Court fees. one of the gentlemen being of opinion that the phrase “personal services & other expences,” was meant to comprehend all the ordinary expences of the office, considered this second class of expences as ordinary, and therefore included in the fixed salary. the 1st class beforementioned he had viewed as extraordinary. the other two gentlemen were of opinion this 2d class was also out of the definition, & might be allowed in addition to the salary. one of them particularly considered the phrase as meaning “personal services and personal expences,” that is, expences for his personal accomodation, comfort & maintenance. this 2d class of expences is not within that description.
3. Ceremonies; such as diplomatic & public dinners, galas, & illuminations. one gentleman only was of opinion these might be allowed.
The expences of the 1st class may probably amount to about 50. dollars a year. those of the 2d to about four or five hundred dollars. those of the 3d are so different at different courts, and so indefinite in all of them, that no general estimate can be proposed.
The Secretary of state thought it his duty to lay this information before the President, supposing it might be satisfactory to himself, as well as to the diplomatic gentlemen, to leave nothing uncertain as to their allowances; & because too a previous determination is in some degree necessary to the forming an estimate, which may not exceed the whole sum appropriated. several papers accompany this, containing former opinions on this subject.2
The Secretary of state has also consulted, on the subject of the Marocco consulships, with mr Barclay, who furnished him with the note of which a copy accompanies this.3 considering all circumstances, mr Barclay is of opinion we had better have only one Consul there, and that he should be the one now residing at Marocco, because, as Secretary to the emperor, he sees him every day, & possesses his ear. he is of opinion 600. Dollars a year might suffice for him, and that it should be proposed to him, not as a salary, but as a sum in gross intended to cover his expences, and to save the trouble of keeping accounts. that this Consul should be authorised to appoint agents in the Seaports, who would be sufficiently paid, by the consignments of vessels. he thinks the Consul at Marocco should most conveniently recieve his allowance through the channel of our Chargé at Madrid, with whom also this Consulate had better be made dependant for instructions, information, & correspondence, because of the daily intercourse between Marocco & Cadiz.
The Secretary of state, on a view of mr Barclay’s note, very much doubts the sufficiency of the sum of 600. Dollars: he supposes a little money there may save a great deal; but he is unable to propose any specific augmentation till a view of the whole diplomatic establishment & it’s expences may furnish better grounds for it.4
AD, DNA: RG 59, Miscellaneous Letters; ADS, letterpress copy, DLC: Jefferson Papers; LB, DLC:GW.
For the background to this document, see Conversation with Thomas Jefferson, 23 Mar. 1790 and note 3, Jefferson to GW, 24 April 1790 and note 1, and Diaries description begins Donald Jackson and Dorothy Twohig, eds. The Diaries of George Washington. 6 vols. Charlottesville, Va., 1976–79. description ends , 6:51–52, 75–76, 78–79. See also Boyd, Jefferson Papers, description begins Julian P. Boyd et al., eds. The Papers of Thomas Jefferson. 40 vols. to date. Princeton, N.J., 1950—. description ends 16:356–68, 17:216–31.
1. On 1 July 1790 GW signed into law “An Act providing the means of intercourse between the United States and foreign nations,” which allowed a total sum of $40,000 to support American diplomats abroad (1 Stat., description begins Richard Peters, ed. The Public Statutes at Large of the United States of America, from the Organization of the Government in 1789, to March 3, 1845 . . .. 8 vols. Boston, 1845-67. description ends 128–29; DHFC, description begins Linda Grant De Pauw et al., eds. Documentary History of the First Federal Congress of the United States of America, March 4, 1789-March 3, 1791. 20 vols. to date. Baltimore, 1972—. description ends 4:702–7).
2. The several enclosures that accompanied Jefferson’s letter consisted of fifteen extracts in his hand “from the Secret Journals of Congress respecting allowances made to their Diplomatic characters abroad.” In examining the archives of the office of foreign affairs, Jefferson copied out and presented to the president only examples of the Confederation Congress’s openhanded treatment of the foreign department’s expenses from 1776 to 1788 (DLC:GW). See also Boyd, Jefferson Papers, description begins Julian P. Boyd et al., eds. The Papers of Thomas Jefferson. 40 vols. to date. Princeton, N.J., 1950—. description ends 17:227–29n.
Jefferson also enclosed an undated “Chart of the Diplomatic Establishments of the Principal Courts” that presents the grades of various European foreign appointments (DNA: RG 59, Miscellaneous Letters; a photograph of another copy, also in Jefferson’s hand, appears in Boyd, Jefferson Papers, description begins Julian P. Boyd et al., eds. The Papers of Thomas Jefferson. 40 vols. to date. Princeton, N.J., 1950—. description ends 17: opp. p. 219).
3. The enclosed undated note of Thomas Barclay, who successfully negotiated the American treaty with Morocco in 1786 is in DNA: RG 59, Miscellaneous Letters.
4. Two days later Jefferson presented to GW an “Estimate of the expences of a Minister Plenipotentiary” (Boyd, Jefferson Papers, description begins Julian P. Boyd et al., eds. The Papers of Thomas Jefferson. 40 vols. to date. Princeton, N.J., 1950—. description ends 17:229–31). Jefferson later noted on the recipient’s copy of this undated autograph document, “given in to the President July 19. 1790” (DNA: RG 59, Miscellaneous Letters).