John H. Cocke’s Report on Arthur S. Brockenbrough’s Accounts as University of Virginia Proctor, 23 November 1822, document 4 in a group of documents on the Inspection and Settlement of the Accounts of Central College and University of Virginia, 23 November 1822
IV. John H. Cocke’s Report on Arthur S. Brockenbrough’s Accounts as University of Virginia Proctor
In obedience to a Resolution of the Board of Visitors of the University of Virga of
I have examined the Accounts of Arthur S. Brockenbrough Proctor beginning in this Book page 3 & running up to page 35 & forwd from thence to page 200 & contind to this folio Amounting for disbursements to $179.028.98 Cents and embracing all the transactions of the said Proctor from the commencement of the duties of his office to this date—and find all the items of debit supported by the regular & proper1 Vouchers, except a few in number, and these inconsiderable in amount, as will be seen pr list marked O—amounting to $1.850.57 and in these cases, it is manifestly a deficiency in the form rather than the substance of the documental testimony that the funds have been faithfully applied to the legitimate objects of the Institution—they being all carried to the credit of the University2 under their proper heads—the deficiency alluded to consisting only of the absence of Receipts to the Proctor for Dfts drawn on the Bursar while these Dfts appearing on the file of the Bursar and also upon the face of his Account clearly establish the just appropriation of the aforesaid sums for every item thro’ out the vast disbursement3 with the single exception of one entry on the Proctors Accot of seventy five cents4 dated Aug. 24. 1821 for which no Dft: has been presented to the Bursar—
The Regular Vouchers filed in the Proctors Office are marked as per following List viz: with the letter
| D | from 1st May to 31 October 1819— | 6 months | ||
| E | from 1 Novr 1819 to 30 April 1820— | 6 months | ||
| F | from 1 May 1820 to 31 Aug: 1820— | 4 months | ||
| G | from 1 Sept. 1820 to 31 Decr 18205— | 4 months | ||
| H | from 1 Jany 1821 to 306 April 1821— | 4. months | ||
| I | from 1 May 1821 to 31 Aug. 1821— | 4 months | ||
| K | from 1 Sept. 1821 to 31 Decr 1821— | 4. months | ||
| L | from 1 Jany. 1822 to 30 April 1822— | 4 | ||
| M | from 1 May 1822 to 31 Aug: 1822 | |||
| N | from 1 Sept. 1822 to7 23 Novr 1822 |
certain items in the Proctors Account marked in numerical order from 1 to 12 inclusive, will be found to refer to8 general Receipts comprising all the items marked with their respective numbers and will be found in the packages of Vouchers comprehending the last dates to which they run respectively—All missing
| Vouchers in the Name of Richd Ware from 1 Aug. 1819 to 30 Mar. 1820 | No 1 | ||
| or in the name | of9 | Curtis Carter from April 27. 1820 to 2110 July 1821 | No 2 |
| 〃 | 〃 | Richard Ware from Mar. 20 1820 to 19 Sept. 1821 | No 3 |
| 〃 | Dabney Cosby from Aug: 5. 1821 to 8 Decr 1821 | No 4 | |
| 〃 | George W. Spooner from Jany 28. 1820 to 9 Sept. 1820 | No 5 | |
| 〃 | Geo. W Spooner from Jany 28. 1820 to 7 Mar. 1822 | No 6 | |
| 〃 | Peck & Crawford from Octo 1821 to 20 June 1822 | No 7 | |
| 〃 | Francis Millet from April 20 1820 to 6 May 1820 | No 8 | |
| 〃 | Elijah Huffman from June 3 1820 to 2 Decr 1820 | No 9 | |
| 〃 | Wm & David Moony from Aug. 5 1820 to 19 Aug. 1820 | No 10 | |
| 〃 | Lewis Bailey from Aug 23. 1820 to 2 Octo. 1820 | No 11 | |
| 〃 | Charles L Bankhead from Aug 5. 1820 to 2 Jany. 1822 | No 12 | |
I have carefully examined all the items of the Proctors Account and compared them with the items of the Ledger made out therefrom by M. Dawson and find them to correspond, except as to the items enterd on the Proctors Book of this date—and the items in the Ledger have been marked with the same letters & figures of reference to the Vouchers as already mentioned in the case of the Proctors Account Current—A report of the same purport of this is also made on the Proctors Accot Current book11 page 109 a12 111. University of Va. 23d November, 1822.
(Signed,)
JOHN H. COCKE.
Dft (ViU: JHC); in Cocke’s hand, with one sentence in an unidentified hand as noted below; filed with Dft of document 6, Cocke’s Recapitulation of Central College and University of Virginia Proctorial Accounts, 23 Nov. 1822, with endorsement on verso of final page applying to both: “
| A copy of two Reports respecting the U. Va and recapitulation of the Proctors account. | |
| 1st report copied from the ledger U Va page | 232 |
| 2d report Copied from the accot Cur. book of the Proc U Va page | 115 |
1. Report and Documents: “proper and regular.”
2. Reworked from “all charged to the persons of whose benefit.”
3. Cocke here canceled “of nearly $200.000.”
4. Cocke here canceled “to negro Sam.”
5. Dft: “1821.” Report and Documents: “1820.”
6. Report and Documents: “31st.”
7. Remainder of line in Report and Documents: “this date.”
8. Preceding two words interlined in place of “designate.”
9. In Report and Documents, each entry from this line to that for Charles L. Bankhead begins with “Do.,” aligned with “All missing vouchers,” followed by “In the name of.”
10. Report and Documents: “31st.”
11. Dft: “book book.” Report and Documents: “book.”
12. Text from “A report” to this point added in an unidentified hand. Dft ends here, with remainder supplied from Report and Documents.
Index Entries
- Bailey, Lewis; and University of Virginia search
- Bankhead, Charles Lewis (Ann Cary Randolph Bankhead’s husband); and University of Virginia search
- Brockenbrough, Arthur Spicer; as University of Virginia proctor search
- Carter, Curtis; as brick mason for University of Virginia search
- Cocke, John Hartwell (1780–1866); and inspection of Central College and University of Virginia accounts search
- Cosby, Dabney; as brick mason for University of Virginia search
- Dawson, Martin; as accountant for University of Virginia search
- Garrett, Alexander; as University of Virginia bursar search
- Huffman, Elijah; and University of Virginia search
- Millet, Francis; and Univerity of Virginia search
- Moony (Mooney), David; and University of Virginia search
- Moony (Mooney), William; and University of Virginia search
- Peck & Crawford (firm); and University of Virginia search
- Spooner, George Wilson; as builder for University of Virginia search
- Virginia, University of; Administration and Financial Affairs; accounts of search
- Virginia, University of; Administration and Financial Affairs; inspection and settlement of accounts of search
- Virginia, University of; Administration and Financial Affairs; John H. Cocke’s Report on Arthur S. Brockenbrough’s Accounts as University of Virginia Proctor search
- Virginia, University of; Board of Visitors; and funds of University of Virginia search
- Virginia, University of; Board of Visitors; reviews financial accounts search
- Ware, Richard; as carpenter for University of Virginia search