To George Washington
Treasury Dept. Decemb. 2d. 1794.
The Secretary of the Treasury has the honor respectfully to make the following representation to The President of the United States, in order that he may determine on the expediency of laying the subject of it before Congress. The procuring of military supplies generally, is with great propriety, vested by law in the Department of the Treasury.1 That Department from situation, may be expected to feel a more habitual solicitude for œconomy than any other; and to possess more means of information respecting the best modes of obtaining supplies. It is however, important that the particular arrangement should be such as to enable the Department to execute the trust in the best manner. This branch of the public business forms a very considerable one of the public expenditure. Including supplies for the Navy it is so extensive as, to be well executed, would occupy the whole time & attention of one person, possessing the requisite qualifications. This, with the growth of the country, must be every year more & more the case. It cannot therefore be conducted in detail by the head of the Department, or by any existing officer of it now charged with other duties, without being less well executed than it ought to be, or interfering with other essential duties, or without a portion of both these inconveniences, to the material detriment of the public service. Experience has already verified the position.2
It must then of necessity either be confided to a special Agent employed by the head of the department, or to a new officer of the Department to be constituted by law & to act under the direction & superintendance of that head. The last mode is preferable to the first for obvious reasons.
Wherever an object of public business is likely to be permanent, it is more fit that it should be transacted by an officer of the Government regularly constituted, than by the agent of a Department specially intrusted. The officer can be placed by law under more effectual checks. In the present case, that idea is particularly important. The person entrusted ought to be prohibited under penalties from all dealing on his own account in the objects of supply. The duration & emoluments of a mere agency being precarious, a well qualified man disposed to make the necessary sacrifices of other pursuits & to devote himself exclusively to the business could with much greater difficulty, if at all, be found.
The compensation to such an officer ought it is conceived to weigh nothing as an objection. Independent of the equivalent expense arising from the necessity of employing & compensating an Agent, it is morally certain that the close, constant & undivided attention of a person charged exclusively with this object, & in condition, for that reason, to make the minute as well as extensive enquiries & investigations which are often requisite, would produce savings to the United States with which the salary of the officer could bear no comparison. It is equally evident that it would contribute greatly to punctuality, dispatch & efficiency in procuring the supplies.3
Secy of the Treasy
LC, George Washington Papers, Library of Congress; copy, RG 46, Third Congress, 1793–1795, Messages transmitting reports from the Secretary of the Treasury, National Archives.
1. Section 5 of “An Act making alterations in the Treasury and War Departments” reads: That all purchases and contracts for supplying the army with provisions, clothing, supplies in the quartermaster’s department, military stores, Indian goods, and all other supplies or articles for the use of the department of war, be made by or under the direction of the treasury department” (1 Stat. description begins The Public Statutes at Large of the United States of America (Boston, 1845). description ends 280 [May 8, 1792]).
3. On December 11, 1794, Washington transmitted to the Senate and House of Representatives “a representation made to me by the Secretary of the Treasury, on the subject of constituting an officer to be specially charged with the business of procuring certain public supplies” (Annals of Congress description begins The Debates and Proceedings of the Congress of the United States; with an Appendix, Containing Important State Papers and Public Documents, and All the Laws of a Public Nature (Washington, 1834–1849). description ends , IV, 973).
On February 23, 1795, Congress passed “An Act to establish the Office of Purveyor of Public Supplies,” which incorporated the recommendations H made in this letter.