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Motion for Reports by Superintendent of Finance, [29 March] 1783

Motion for Reports by Superintendent of Finance

MS (NA: PCC, No. 36, II, 49). In JM’s hand. Docketed, “Motion of Mr Madison Seconded by Mr Wilson, March 29th 1783.”

[29 March 1783]

That1 it be the duty of the Superintendt of Finance with as little delay as may be & thereafter on the   day of  2 in every year to lay before the U. S. in Congss. assmbd. a state of all monies receiv’d into his Departmt. with the times when & the persons from whom they shall have been received; and also a state of all payments made immediately under his warrant with the t[im]es when the persons to whom & the purposes for which such warrants shall have been issued; that he also at periods aforesaid lay before the U. S. in Congr. assembd. copies of the receipts given to him for all such warrants, with the amounts of the estimates or substance of the other documents on which the warrants shall have been issued; and also a report from the Comptroller’s office3 [o]f how far monies issued under warrants of the sd. Superintendt. as aforesaid shall have been finally & satisfactorily accounted for.4

1JM introduced this motion, seconded by James Wilson, after unsuccessful attempts had been made to commit or defer debate upon a motion offered by Arthur Lee and seconded by Samuel Holten of Massachusetts. Lee’s motion, in line with his many earlier efforts to embarrass Robert Morris, would have required the superintendent of finance to submit to Congress “immediately” a month-by-month report, covering his entire tenure, of the “monies” he had received “for the public use” and a detailed statement of why and to whom he had disbursed those funds (JCC description begins Worthington Chauncey Ford et al., eds., Journals of the Continental Congress, 1774–1789 (34 vols.; Washington, 1904–37). description ends , XXIV, 216–19; JM Notes, 29 Mar. 1783, and n. 7). See also Papers of Madison description begins William T. Hutchinson, William M. E. Rachal, et al., eds., The Papers of James Madison (6 vols. to date; Chicago, 1962——). description ends , IV, 343, ed. n.; 419; 435; 449, n. 7; V, 4, ed. n.; 15, n. 3; JM Notes, 12 Feb., n. 7; 4–5 Mar. 1783, and n. 4, and citations in n. 6; JCC description begins Worthington Chauncey Ford et al., eds., Journals of the Continental Congress, 1774–1789 (34 vols.; Washington, 1904–37). description ends , XXIV, 165–67.

2Had his motion carried, JM perhaps then would have tried to gain acceptance of a date sufficiently deferred to give Morris ample time to prepare a report, perhaps 14 May, the anniversary of Morris’ acceptance of appointment as superintendent of finance, or 20 September, that of his assumption of the full duties of the office in 1781 (Jennings B. Sanders, Evolution of Executive Departments, pp. 130–32).

3James Milligan (d. 1818) of Philadelphia, whom Congress on 13 October 1781 had elected as “comptroller” of the treasury, “was authorized to ‘inspect and superintend the settlement of public accounts, and all subordinate officers concerned therein’” (American Antiquarian Society, comp., Index of Obituaries in Massachusetts Centinel and Columbian Centinel, 1784 to 1840 [5 vols.; Boston, 1961], IV, 3116; JCC description begins Worthington Chauncey Ford et al., eds., Journals of the Continental Congress, 1774–1789 (34 vols.; Washington, 1904–37). description ends , XXI, 1050; Clarence L. Ver Steeg, Robert Morris, p. 80). Ever since the summer of 1775, when Congress included Milligan among the men authorized to “sign and number” bills of credit, he had held a succession of increasingly important positions relating to finance. For nearly a year immediately prior to his election as comptroller, he served as auditor general. See JCC description begins Worthington Chauncey Ford et al., eds., Journals of the Continental Congress, 1774–1789 (34 vols.; Washington, 1904–37). description ends , II, 207; III, 258; IV, 194; V, 612; VII, 715; IX, 999; X, 113; XII, 1096; XV, 1251.

4This motion failed to carry, but the Lee-Holten proposal did not come to a vote before Congress adjourned. See JM Notes, 29 Mar. 1783, and n. 7.

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