Poughkeepsee 29 Decr 1780
Yours of 22nd I had the honour of receiving last night; Provisions agreable to your Excellencies order shall be issued to the Carpenters, I could have wishd you had mentiond the quantity that was proper to have been given, as you have not I shall endeavour to satisfy them without injuring the public, and make the report to Colonel Hughes as directed.
The beef salted here in bulk does not I flatter myself run the least risque of being spoild till we can have Casks to putt it in, and your Excellency is no doubt informd before now that no more is expected [on].
I have the honour to enclose your Excellency the best return I yett can of what supplies both of Forage and Provisions had been procured for the army up to the first of this month, it is however a very imperfect one, and very far short of what was really delivered, as I have no return from any part of Albany or Tryon Countys of what has been procured and delivered there; I have enclosed likewise for your Excellencys perusal Coppys of two circular letters wrote to all the assistants respecting the necessity of furnishing me wt. exact returns against the meeting of the Legislature and up to the first of January next, I doubt not of a full complyance, and as soon as in my power a regular one shall be made out for your Excellency; from the best information I have at present I am of opinion that there will have been deliverd and ready for delivery (as soon as transportation can be procured) at the end of this month about two thirds of the flour dema[nded] of the State by Congress, and every method in my power shall be essayd for sending it on to the Army, but at present the situation of the [war] is an absolute barr against all exertions either by the Qr Master or myself; I have reason to think there is nearly fifteen hundred barrells of flour ready at this time within this County and the lower part of Albany County on this side the river.
Captn [Townshend] one of my assistants in Westchester County was lately taken Prisoner by a party of [Tories] and carryed to N. York, as he was the most usefull man in the purchasing business that could be gott in that part of the Country, I should be glad any proper method could be fallen on to gett him exchanged, perhaps your Excellency might think proper to give some directions to the Commissary of Prisoners on the subject. I have the honour to be with the utmost respect, Your Excellencys, most obedient and very humble
DLC: Papers of George Washington.
Poughkeepsie 4 December 1780
As the Legislature is to be convened at an early day in January, I must request you will not fail making as exact a Return as possible up to the first of that Month, and Transmitting the same as early after that Period as you conveniently can; adhering, at same Time, as nearly to the Form established at the time you received your first Instructions as the nature of your Business will permit.
I must beg, at same Time, that where any Grain, Wheat, Flour or Beef may be Collected, of which you cannot give a Return altogether regular, you will nevertheless, make mention thereof in as exact a Manner as you can, in the Letter accompanying your Return; as well as to take notice of the Quantity of each article affixed, by the Supervisors, on each Precinct, and whether the Assessors have Complied with the Supervisors Directions, and if they have not, in what Precinct, and how far they have been Deficient throughout your District: Giving the fullest and Clearest Reasons in your Power, why the whole of the Quota, assessed within your District, has not been Collected; with all other Observations you have made, in the course of your Business, worthy the attention of the Legislature.
You will please likewise send in an account of all Purchases made, and Incidental Charges, that have arose in the proposition of your Business, for which Certificates ought not to be given, or will not be received: This will enable me to Urge to the Legislature the absolute necessity of adopting some mode by which a Supply of Cash can be obtained.
As the Legislature ought to be made fully acquainted with all our Embarrassments, as well as with the Quantity of Supplies we have procured, I have no doubt of your Complying with my Request on this Subject, as fully as I can either wish or Expect.
I have once more to desire that no possible Method may be left unessayed for Collecting and forwarding all the Flour and Forage you can before the Water Communication is shut up.
signed Udny Hay
Poughkeepsie 21st Decr 1780
I must again request that nothing prevent your complying fully with mine of 4th Inst. desiring a very particular general Return since the Commencement of your present Business, adding thereto in a Letter, whatever Observations you think may be worthy the attention of the Legislature, especially a full account of the embarrassments you have from time to time met with in the prosecution of your Duty, and the Mode if you can devise one, by which they can be remedied.
I have many Reasons, both on account of the Public, the State, you and myself for wishing the most Strict Attention to this Matter you possibly can, and that in the mean time every Method may be essayed; for getting in and forwarding on, as large a Quantity of Flour and Forage as in your power
signed Udny Hay