James Madison Papers

Minutes, Board of Visitors, University of Virginia, 7 October 1825

October 7. 1825.

Friday. Oct. 7. 1825. The Board met according to adjournment, present the same members as yesterday.

Resolved that the Proctor be charged with the duty at all times, as the Attorney in fact of the Rector and Visitors, of preventing trespasses and intrusions on the property of the University real and personal, and of recovering it’s possession from any person who shall improperly withhold the same, and, for this purpose, that he institute such legal proceeding as may be proper. it shall also be his duty to lay before the civil authority, and to communicate to the proper law officer, such information as he may at any time have, and as may be calculated to prevent or punish breaches of the peace, trespasses and other misdemeanors within the precincts of the University, or committed by Students elsewhere, and especially that he take the proper measures to bring the late offences at the University before the civil authority.

A motion was made in the following words, to wit ’After the present year, the annual vacation shall commence on the 1st. of August and terminate on the 14th. of September. there may moreover be allowed a recess of all the schools for two weeks at Christmas. This regulation curtailing the next session to six tenths of the usual length, the fees of the Students for that session shall be reduced accordingly, but this resolution shall be suspended till approved by all the Professors. The said motion was ordered to be laid on the table.

Resolved that the Board of Visitors do not accept the resignation of the chairs of Professors T. H. Key and George Long. the Proctor is requested to communicate this resolution to those gentlemen.

Resolved, that in case of vacancy in the office of any Professor happening during the recess of this board, it shall be lawful for the Executive Committee to make such temporary arrangement for discharging the duties of the vacant chair as they may deem expedient, provided that such arrangement be not for a longer time than the next meeting of the board. if such vacancy shall involve the breach of contract on the part of any Professor, the Proctor shall be required to cause an action of Covenant, or other proper action to be brought upon the Contract, unless the Executive Committee shall deem it inexpedient.

A form of a Report, as annually required to be made to the President and Directors of the Literary fund, on the funds and condition of the University, was then proposed, amended, and agreed to, in the following words.

To the President and Directors of the Literary fund.

In obedience to the law requiring that the Rector and Visitors of the University of Virginia should make a Report annually to the President and Directors of the Literary fund (to be laid before the legislature at their next succeeding session) embracing a full account of the disbursements, the funds on hand, and a general statement of the condition of the said University, the said Rector and Visitors make the following


That which was rendered on the 5th. of October of the last year informed the President and Directors of the Literary board of the state of preparation to which we were then advanced towards getting the institution into actual operation, of the measures taken for procuring Professors for the several schools, for purchasing some books and apparatus, and of the ground of hope then existing that it might be actually opened on the 1st. day of Feb. then next ensuing. it was not however until the 7th. of March that, the Professors of Antient & Modern languages, of Mathematics, of Natural philosophy, and of Anatomy and Medecine, being in place, the Institution was opened, and put into operation. Professors of the schools of Moral philosophy, and Natural history were recieved at short intervals afterwards: but no satisfactory engagement having been effected, till lately, of a Professor for the chair of Law, that school has not yet been opened, nor is it decided whether it will be most eligible to put it into operation at this advanced season of the year, or to await the beginning of the term in February next. the commencement on the 7th. of March was with about 40. students. Others continued to arrive from day to day at first, and from week to week since, and the whole number matriculated on the last day of the last month of September was 116. few more can be expected during the present term, which closes on the 15th. of December next. and the state of the schools on the same day was as follows.

in the school of Antient languages were 55. scholars

Modern languages 64.

Mathematics 68.

Natural philosophy 33.

Natural history 30.

Anatomy & Medecine 20.

Moral philosophy 14.

from the information recieved from different quarters we have reason to expect a large accession to our numbers at the commencement of the next term. the dormitories now provided can accomodate 218. Students. the neighboring town of Charlottesville perhaps 50. more. but should more be offered they could not be recieved. Ex-boarders too will labor under serious disadvantages, as, besides increased opportunities of relaxed order, they must lose the use of the library, the books of which cannot be permitted to be carried out of the precincts of the University.

A printed copy of the statutes and regulations enacted by the board of Visitors for the government of the University is now communicated. We have thought it peculiarly requisite to leave to the civil magistrate the restraint and punishment of all offences which come within the ordinary cognisance of the laws. at the age of 16. the earliest period of admission into the University, habits of obedience to the laws become a proper part of education and practice. the minor provisions and irregularities alone (unnoticed by the laws of the land) are the peculiar subjects of Academical authority. no system of these provisions has ever yet prevented all disorder. those first provided by this board were founded on the principles of avoiding too much government, of not multiplying occasions of coercion, by erecting indifferent actions into things of offence, and of leaving room to the Student for habitually exercising his own discretion. but experience has already proved that stricter provisions are necessary for the preservation of order, that coercion must be resorted to where confidence has been disappointed. we have accordingly, at the present session considerably amended and enlarged the scope of our former system of regulations, and we shall proceed in the duties of tightening or relaxing the reins of government as experience shall instruct us in the progress of the institution; and we are not certain that the further aid of the legislature will not be necessary to enable the authorities of the institution to interpose, in some cases, with more promptitude, energy & effect than is permitted by the laws as they stand at present.

The lands heretofore purchased for the use of the University, consisted of two parcels, about half a mile distant the one from the other; the one of 153. acres, comprehending a small mountain, peculiarly adapted, and important to be secured, for the purpose of an Observatory, whenever the future advance of circumstances may render such an establishment desirable, the other of 107 8/10 acres, made up of several small purchases, which constitute the site of the University itself. between these is a parcel of 132. acres, which besides the consolidation of these possessions, and other and great conveniencies offered by it, lies in the way of the water necessary for the supply of the establishment, which is brought in pipes, through it, from the high lands to the site of the University. from the benefit of this communication, we were liable to be cut off, at any moment, by the owner of this parcel of lands. It was lately offered to us, and at a price thought reasonable, to wit, at 50.D. the acre. we had, several years ago, paid 40.D. for the parcel adjacent on one side, and 100.D. the acre had been given by an individual for a larger parcel adjacent on another side. the consideration that the purchase would so far lessen the funds for finishing the Rotunda, called certainly for serious hesitation, but the supply of water indispensable to the establishment, the irrecoverable loss of it, if sold out to individuals in lots, as proposed by the proprietor, made it, in our view, an over-ruling duty to secure the University against so irreparable an injury, and we concluded the purchase. this now gives to the institution a tract of nearly 400. acres, beyond the limits of which it has nothing to desire.

The last Report stated that, in addition to the sum of 19,370.D 40 1/2C which had been paid or provided towards the building called the Rotunda, there were still remaining of the general funds, a sum of about 21,000. D. applicable to that building; that this sum, altho’ not sufficient to finish it, would put it into a state of safety, and of some uses, until other and more pressing objects should have been accomplished. It has been indispensable to finish the Circular room, destined for the reception of the books; because, once deposited in their places, the removing them for any finishing which might be left to be done hereafter, would be inadmissible. That has therefore been carried on actively, and we trust will be ready in time for the reception of the books. The other apartments of indispensable use were, two for a Chemical laboratory, one for a Museum of Natural history, and one for Examinations, for accessory schools, and other associated purposes. an additional building too for Anatomical dissections, and other kindred uses, was become necessary. we are endeavoring to put these into a bare state for use, altho with some jeopardy as to the competence of the funds.

On representations to the General government of the interest which the legislature of Virginia had given to their University in certain claims then depending between them, of the great disadvantages under which that institution must labor, without the books and apparatus which this donation was to supply, that government did not hesitate to aid us with an advance, on account, of such a sum as might cover that given to the University. a Catalogue of books for the Library was thereupon prepared, an Agent employed to purchase them, wherever they could be obtained cheapest & best, and a sum of 18,000. D. for this purpose was placed at his disposal. a previous sum of 7.677.D81.C had been advanced by the general fund for the purchase of books, and apparatus of immediate necessity; and a sum of 6000.D. appropriated on loan towards preparing the room in the Rotunda destined for a Library, making together 31,677D.81C. for the purchase of a Philosophical apparatus, a sum of 6000.D was deposited in London (having cost here 6300.D.) a list of the proper articles, and their selection & purchase were committed to a character there highly qualified for the execution of the charge, and another sum of 3000.D. was deposited in London (having cost here 3157.D50C) for the acquisition of articles necessary for the Anatomical school, which with 500.D. paid for a chemical apparatus, and 289D.58C for transportation and other miscellaneous expences, amount to 41,924D.89C leaving a balance of 8,075D.11C for defraying incidental expences, which will be considerable. a good proportion of these articles we are in hopes to recieve this autumn, and the residue in the ensuing spring. Some donations of mineral collections have already been recieved, others destined for the University are known of, and it is believed we shall, in this way, be supplied sufficiently for all the purposes of education. much too may be expected from the future industry of the alumni themselves of the University, when they shall have entered on the active business of life.

The reciepts by the Collector of arrearages of subscriptions since the date of our last report have amounted to 2734D.89C and the balance still to be expected is 4306.53 1/ 2 leaving a sum of 4500.D. desperate as is believed.

The accounts for the reciepts, disbursements and funds on hand for the year ending with the late month of September, as rendered by the Bursar and Proctor are given with this Report, as is required by Law.

Th: Jefferson

Rector of the University

The Board then adjourned to the second Monday of December next.

Th: Jefferson


Ms (ViU).

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