To Richard Harrison
Department of State July 1st. 1803.
Of the itims under the first head of Mr. Eatons charge the outfit may be admitted.1 His Commission bears date the 10th. July 1797, and it is understood that the Department of State paid him salary from that time ’till about the time of his departure for Tunis; which circumstance fixes the commencement of his Salary at the date of his Commission; it ceased on the first day of April last, after which he is to be allowed a quarter to return.
Nothing but House Rent, Contingencies and Drogermans Salaries is to be allowed under this head. The Contingencies are to be specified.
All the itims are inadmissible.
The furnature must be accounted for. The charge for the Gloria is to be added to the 13th. Head, and transferred to the Navy Department.
All the other charges are in their nature admissible, when duly vouched or proved, except those contained under the last head in the statement, of the first itim of which you will be enabled to judge from Mr. Eatons explanations & the documents which are herewith enclosed. The Cargo the Anna Maria was employed by Government to carry to Tunis appears to have been discharged within the lay days stipulated by the Charter party. The above observations are intended as answers to your two first enquiries.
3d. Question. What vouchers are necessary to be exhibited? The whole accot. except the 8th. & 14th. Heads is subject to the ordinary rules of settlement, with respect to vouchers.
Where the presents made did not consist of Cash, Bills of parcels and receipts for the payment of the purchase money or other similar proof must be exhibited of the value. The delivery of presents either of Cash or specific articles, must where the regular proof cannot from the nature of the case, be expected, be verified by oath, and the best proof which circumstances permit, particularly by the exhibition of his Books. A more minute specification of the occasion on which, and the persons to whom presents were made is requisite.
The last article of 10,131 73/100 Dollars, under the 14th. Head is suspended for enquiry and consideration. Mr. Eaton may be charged with the stores & merchandize mentioned in the 4th. question. The above remarks presuppose that there are existing appropriations applicable to the charges which may be admitted. I am &c.