Thomas Jefferson Papers

Enclosure: Outline of Government Offices, 27 December 1801

Outline of Government Offices

  General Sketch of officers of Government
First class— Paid out of monies which have come in the Treasury
Second class— Collectors of public monies paid out of collection money

First Class

    • I. Civil department—paid by Treasury, as pr Schedule A
      • 1– President & Vice President
      • 2– Legislature
      • 3– Judiciary
      • 4– Departments at seat of Government
      • 5– Territories
      • 6– General establishments
  • II. Intercourse with foreign nations—heretofore paid by Depart. of State as pr Schedule B
    • 1– Public ministers
    • 2– Barbary Consuls
    • 3– Other Consuls
    • 4 & 5— British treaty
    • 6– Agents for seamen
  • III. Military establisht.—paid by War department Schedule C
  • IV. Naval estabt.—paid by Navy department Schedule D
    • 1. Navy
      • 1. Commd. officers & warrant do. attached to vessels in service
      • Do. do   to do. in ordinary
      • Do. retained but not in actual service
    • 2– Navy agents
    • 3– Superintendents navy yards & build. ships
    • 4– Marines

Second Class

  • I. External revenues— settled at Treasury
    • 1. Collectors
    • 2. Naval officers
    • 3. Surveyors
    • 4. Inspectors
    • 5. Guagers, measurers, weighers
    • 6. Revenue cutters & barges
  • II. Internal revenues— settled at Treasury
    • 1. Supervisors
    • 2. Inspectors–3 yet subsisting
    • 3. Collectors
    • 4. Auxiliary, including venders of stamps
  • III. Direct tax—temporarysettled at Treasury
    • 1. Assessment
      • 1. Commissioners
      • 2. Assessors
      • 3. Surveyors
    • 2. Collection
      • Supervisors & Inspectors as for int. taxes but addit. commission
      • Collectors
  • IV. Lands— settled at Treasury
    • 1. Registers
    • 2. Receivers
  • V. Postage— settled at Post Office general
    • Deputy post masters

The Secretary of the Treasury will furnish the whole of the Second class—Postage excepted, and the Civil department of first class

The IId Item of First Class vizt. Int. with for. nations to be furnished by Secy. of State

The IIId do of Do vizt. Military establisht.— by Secy. of War
The IVth do of Do vizt. Naval do. by Secy. of Navy

The Vth Item of Second class viz Deputy Post masters by Post master General

Note Contractors for provisions, clothing, cannon & small arms, military & naval stores, (timber for ships included) carrying the mail might make a third general class—

Heads of Departments & their clerks included in “Civil departmt.” & will be returned by Secy. of Treasury.

MS (DLC: TJ Papers, 119:20490); undated; in Gallatin’s hand; on recto and verso of one sheet, followed by Schedules B, C, and D, each on a separate sheet (MS in same, TJ Papers, 119:20490.a-20492, not printed, but see below). Tr (DNA: RG 59, MLR); in Meriwether Lewis’s hand; with Schedules B, C, and D subjoined; endorsed by Lewis: “Roll of Governmental officers.” Tr enclosed in TJ to Madison, 29 Dec. 1801.

On Schedule B (see above), Gallatin requested information from the State Department on the salaries and residences of U.S. ministers and their secretaries and on other appointments as noted above. British treaty: under No. 4 of the schedule or outline, Gallatin indicated that he wanted the names and salaries of all those appointed under Article 6 of the Jay Treaty; under No. 5, the names and salaries of those commissioners, secretary, and agents in London appointed under Article 7 of the treaty.

Schedule C: Gallatin requested the names and salary of “each individual” in the army, including the general staff, the two artillery regiments, the four infantry regiments, the two troops of “dismounted dragoons,” and those agents, deputies, and clerks under the quartermaster’s department. Under ordnance, Gallatin requested the names, compensation, and residence of those employed at the armories and military stores, including “Store keepers at sund. places.” Indian Department: Gallatin requested information on “Agents to promote civilization” and “Trading agents” and added: “Query whether any other.” Gallatin added a fourth section entitled “All other agents not known to law,” where he included superintendents of fortifications, engineers, and “Agents as E. Stevens at New York.”

Schedule D: Gallatin requested the names, salary (including extra rations and forage), and vessel (or residence when on shore) of all those employed by the navy, including captains, lieutenants, midshipmen, surgeons, chaplains, pursers, cooks, coopers, stewards, gunners, and others. The rate of commission was to be provided for all navy agents. Superintendents Navy Yards: Gallatin completed this section by noting he wanted information on store keepers and clerks at the navy yards and “2. All other agents in relation to building vessels, timber, military stores, arms not known to law.”

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